Featured Supplier

Big day countdown: Poptop’s Wedding Planning Timeline

28th November 2018 | Julia Braime

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Acting as a fairy wedding-planning godmother, we are excited to be introducing you to Poptop on the blog today, an easy to use, free online service that puts tools, resources and suppliers at your fingertips to guide you gently along the big day planning path.

After the initial euphoric buzz of getting engaged, the task of organising a wedding can be incredibly daunting but breaking it down into bite-sized chunks is definitely a sensible route to take; allowing you to do your research and make decisions wisely, rather than panic-booking suppliers and making hasty decisions.

Those that use Poptop are assigned a dedicated concierge, to ensure all of their needs are met and all of their questions are answered. Furthermore, Poptop allows users to search for suppliers, communicate with them direct and receive quotes based on their specific wedding details. The concierge is also on hand to make expert recommendations to find the very best fits along the way.

And as if that wasn’t enough, the super-helpful website also offers a printable Ultimate Wedding Checklist and regular newsletter with useful information and materials to help brides-to-be deal with everything from the budget and suppliers right through to the big day to-do list.

To assist in setting you off on the right tracks, Poptop are taking over the blog this morning to share their wedding countdown with a brief overview of what tasks you should be completing when. If you find this useful ladies, then be sure to head over to Poptop to sign-up for its full and comprehensive Ultimate Wedding Checklist – which is totally free – to keep you on track, from now until your nuptials!

Poptop say: The wedding planning process can be pretty overwhelming, we know. Although, everything can be made easier with a little bit of organisation, right? With this step-by-step wedding checklist, you can easily control the planning process and even find yourself enjoying it! To start you off, let’s take a look at what elements you should be approaching when…

Ben White on Unsplash

You’re engaged

  • Tell everyone your big news and celebrate
  • Select the date
  • Make a draft of your guest list, it will help in the next step
  • Determine your wedding budget and discuss with family members if they are willing to cover some parts of the wedding costs
  • Make a wedding folder on your laptop and create Pinterest boards for saving ideas

J. Kelly Brito on Unsplash

Twelve months before

  • Choose style and colours of the wedding
  • Research potential reception and ceremony venues
  • Book your venue and pay your initial deposit
  • Choose your wedding photographer and videographer
  • Decide what type of entertainment you want for your party
  • Shoot engagement photos (you can use these photos for save the dates too)

Charisse Kenion on Unsplash

Ten months before

  • Start your wedding wardrobe research
  • Prepare a final draft of your guest list
  • Choose your wedding party
  • Order and send save the dates
  • Sort out your wedding website

Stella de Smit on Unsplash

Nine months before

  • Choose which kind of food you’d like and book a catering company
  • Choose a design for invitations, table plans and place name cards
  • Book a florist and discuss the flower decor and bouquet options
  • Hire a wedding band and/or DJ
View our Whitebook to find more suppliers we love

Thomas William on Unsplash

Eight months before

  • Taste, choose and order a wedding cake
  • Start searching for your honeymoon ideas
  • Start hen and stag party planning – discuss ideas with members of your wedding party

freestocks.org on Unsplash

Seven months before

  • Choose and book your wedding entertainment (photo booths, magicians, caricaturists etc)
  • Organise a hair trial and book hairdresser
  • Organise a makeup trial and book a makeup artist

Jeremy Wong Weddings on Unsplash

Six months before

  • Discuss the format and style of the ceremony with your officiant
  • Start preparing your vows and wedding readings
  • Book your honeymoon flights and accommodation

Scott Webb on Unsplash

Five months before

  • Shop for the groom’s suit
  • Choose bridesmaids dresses and accessories
  • Choose the wedding rings
  • Book your wedding transport
  • Meet with decor company and rent anything you need for ceremony/reception (chairs, chair covers, tables etc)
  • Arrange outdoor cover, like a wedding tent, tipi or marquee

Photos by Lanty on Unsplash

Four months before

  • Add columns to your guest list for RSVPs, song choices and meal preferences
  • Organise a menu tasting with your caterer
  • Order or design invitations and stationery
  • Organise gifts for bridesmaids, groomsmen and parents

Chelsea London Phillips on Unsplash

Three months before

  • Send wedding invitations
  • Buy wedding shoes, accessories, bow ties
  • Book dress fitting
  • Work on your table plans
  • Create a wedding playlist and send it to your wedding DJ

Yomex Owo on Unsplash

Two months before

  • Prepare a packing list for your wedding night
  • Start wearing your wedding shoes around the house (you don’t need blisters on your wedding day!)
  • Write a packing list for your honeymoon
  • Buy a guest book
  • Give notice at your local register office
  • Check the wedding parties’ outfits
  • Make last-minute adjustments and final payments with suppliers
  • Create a wedding schedule

The HK Photo Company on Unsplash

One month before

  • Confirm guests travelling from out of the area have booked accommodation
  • Finalise your vows and wedding reading
  • Complete all the DIY projects
  • Book waxing, nail, tanning or spa appointments
  • Contact guests who haven’t responded to RSVP
  • Give your caterer and venue final guest headcount
  • Confirm all your rentals and when they will be delivered
  • Have your final dress fitting (take your accessories and shoes to check if everything looks perfect together)

Scott Webb on Unsplash

Two weeks before

  • Confirm delivery and a final menu with your caterers
  • Share a transportation schedule with your providers
  • Pick up your dress
  • Get the outfits cleaned and steamed
  • Discuss must-have shot lists with your photographer

Gades Photography on Unsplash

One week before

  • Prepare an emergency kit
  • Pack an overnight bag for the reception
  • Give ceremony and reception managers a schedule of vendor delivery
  • Pack for the honeymoon
  • Attend waxing, nail, tanning or spa appointments
  • Give copies of suppliers’ contact details and wedding timeline to the maid of honour and best man

Sweet Ice Cream Photography on Unsplash

One day before

  • Print out or memorise your vows
  • Drop off favours, menus, table plans, decorations, props and place cards at your venue
  • Confirm pick-up times with wedding chauffeur
  • Provide all your wedding providers with the emergency phone number
  • Rehearse ceremony with your wedding party
  • Set an alarm
  • Get a good night’s sleep

louis amal on Unsplash

Your wedding day

  • Get married!
  • Give gifts to your parents, bridesmaids and groomsmen
  • Assign a family member to be the photographer’s contact so they know who is who
  • Enjoy your day!

Nick Karvounis on Unsplash

After the wedding

  • Send thank you cards
  • Make sure all suppliers have been paid
  • Contact your photographer and videographer to find out when you’ll get photos and footage
  • Return any rentals


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